Smart Rent

🏠 Rental asset management

• Manage many types of assets: boarding rooms, apartments, offices, equipment, vehicles
• Classify assets by area, building, floor and room
• Track asset status: vacant, rented, under maintenance, out of service
• Store detailed information: area, rent, images, description
• Manage assets by unique identifier
• Track the usage history of each asset

📑 Rental contract management

• Create rental contracts quickly from preconfigured templates
• Manage multiple contract types (short-term, long-term, renewal)
• Track contract terms with automatic alerts before expiry
• Keep a history of contract changes
• Support for electronic contract signing
• Manage contract appendices and additional terms

👤 Customer & partner management

• Store detailed tenant information
• Manage multiple tenants on the same contract
• Track rental history, room transfers and contract terminations
• Notes on customer status
• Classify customers by group and priority
• Import and export customer data

💰 Payment & receivables management

• Track rent by cycle (monthly, quarterly, yearly)
• Manage deposits and deposit refunds
• Automatically generate receipts for each period
• Track outstanding balances for each contract
• Overdue payment alerts
• Support for cash, bank transfer and online payments
• Issue invoices and payment documents

⚡ Electricity, water & service management

• Record electricity and water meter readings periodically
• Automatically calculate electricity and water charges from configured rates
• Manage add-on services (internet, cleaning, parking…)
• Automatically add charges to the rent invoice
• Track service usage history for each asset
• Fewer errors than manual calculation

🔧 Maintenance & incident management

• Receive repair requests from tenants
• Assign requests to the technical team
• Track incident handling status
• Keep the maintenance and repair history of assets
• Manage maintenance costs by asset
• Reminders for periodic maintenance

📊 Reports & statistics

• Revenue reports by day, month and year
• Occupancy rate statistics
• Receivables and cash flow reports
• Analyze the performance of each asset
• Visual charts to support decision-making
• Export reports to Excel/PDF

👥 User & permission management

• Role-based permissions: administrator, accountant, operations, technician
• User activity history
• Restrict data access by function
• A transparent and secure system
• Support for multi-layered login security

🔔 Smart notifications & reminders

• Notifications for contracts about to expire
• Reminders for payments that are due
• Alerts for unresolved incidents
• Send notifications by email, SMS or in the system
• Lower risk of forgotten tasks in operations

⚙️ System administration & configuration

• Configure rents, services and payment cycles
• Configure contract and invoice templates
• Manage shared categories
• Data backup and recovery
• Support for expansion and integration with other systems

🔌 Integration & extensibility

• Online payment gateway integration
• Digital signature and electronic contract integration
• Connection to accounting and CRM systems
• Open API for third-party integration
• Ready to scale as a SaaS model